Law firm growth… when is being #1 not very impressive?

The global law firm DLA has overtaken Baker McKenzie to become the top grossing law firm in the world, according to the AmLaw Daily.  With a record-breaking USD $2.44 billion in top line revenue, an 8.6% increase over the prior year, DLA exceeds Baker’s USD $2.42 billion and 4.6% year over year growth.  Huzzah!  As reported in a breathless account on Bloomberg Law TV, DLA accomplished this feat through savvy branding and differentiation as well as through strategic growth.  But is this accomplishment meaningful to the firm’s two key stakeholder groups, namely its partners and its clients?  Opinions vary. First let’s unbundle DLA’s growth strategy.  In the Bloomberg interview, Zeughauser Group consultant Kent Zimmerman reports that “DLA was not even around 9 years ago” so becoming the top grossing law firm in such a short period is indeed an impressive feat.  Problem is, that characterization is not entirely true.  Or not at all true, depending on your perspective.  DLA was formed by combining multiple law firms, many of which were considered “large” in their own right and which had respectable rankings on national and international lists.  The most notable of these are Piper Marbury of Baltimore, Rudnick & Wolfe of Chicago, Gray Cary & Ware of San Diego and DLA of London.  Can it really be called strategic growth when 1+1=2?

To draw a bit of an odd analogy, let’s think back to our favorite ‘70s television shows.  bradyRemember when Carol Martin and her three daughters with hair of gold joined with Mike Brady and his three boys to form the Brady Bunch?  What if Mike died in a tragic leisure suit accident and Carol sought another suitable mate.  Now imagine that she married Tom Bradford, the father of eight children in Eight is Enough.  The combined brood of 14 children is no doubt impressive, but it would be a bit of a stretch to laud Carol and Tom for their strategic wisdom in achieving such a large family, at least in part because it’s not clear how the size of the family benefits anyone involved.

Growth through acquisition is no easy feat.  Nonetheless, it’s a common growth strategy in corporations and law firms alike.  But let’s contrast this approach with, say, organic growth, which is defined as growth by increasing output and enhancing sales, and excluding profits or growth from takeovers, acquisitions or mergers.  A highly visible example of impressive organic growth is Apple Computer, which had USD $9.8 billion in revenues in 1996 when Steve Jobs returned to lead the struggling company he had co-founded, and which in 2012 generated USD $157 billion in revenues.  Pop quiz: name two or three acquisitions Apple has made that materially increased its overall revenue.  Too hard?  Then name just one.  Still can’t do it?  Simply put, Apple has innovated its way to success, eschewing the strategy of buying of revenue streams, profitable or otherwise, in lieu of launching new products that the market is eager to purchase.

DLA, as we’ve observed, in part combined its way to success.  But there’s more.  Turning back to the Bloomberg interview once again, Zimmerman reports that DLA used its growing wealth to “acquire talent with large books of business.”  Said another way, DLA recruited lawyers with established and portable clients, and paid these lawyers handsomely to bring their clients and client revenues to the firm.  Again, nothing wrong with this, but can it really be called strategic growth when 1+1+1=3?

What about DLA’s purported investment in branding and differentiation?  According to Acritas, a UK-based consulting firm that provides market research and benchmarking services for top law firms, DLA now ranks in the top 5 among US law firm brands.  It appears the survey methodology relies on “unaided response” – the questions are not multiple choice and the respondent is not prompted – and a high number of unaided responses is generally a good indicator of solid brand strength, though there are certainly more statistically rigorous methodologies.  Let’s turn to Dr. Ann Lee Gibson, trained statistician and advisor to law firms on competitive intelligence and business development, for a bit more context:

“Generally speaking, the larger the firm, the more likely it is that members of your sample will have worked with that firm and will offer its name. Large firms also spin off more in-house counsel and may receive more votes because of their alma mater primacy and status.  It's also likely that recently newsworthy or notorious firms will come to mind compared to firms not currently in the headlines. "Which firms come to mind?" may produce lists that may have, metaphorically speaking, Miley Cyrus ranking higher than Meryl Streep or Anne Hathaway. It will produce lists that, un-metaphorically speaking, rank Fulbright higher than Wachtell and rank Foley Lardner higher than Davis Polk.”

Does anyone recall that DLA generated a lot of headlines a few months ago?  Does anyone recall why?  Does it matter?  When several hundred general counsel are asked which law firms come to mind, it’s no surprise that DLA ranks highly.

But let’s get right to the heart of the matter: is the distinction as the top grossing law firm good for partners and good for clients?  To address the partners’ perspective, let’s turn to Patrick Fuller, an executive at legal technology provider Content Pilot and previously a management consultant:

"The best way to analyze the financial implications for DLA’s partners is to compare its results to the market.  Has the growth in size and revenue generated greater profits for the shareholders?  Looking back to 2007, DLA generated revenue of just over USD $1 billion, with revenue per lawyer (RPL) of $0.8 million and profits per equity partner (PPeP) of $1.1 million.  In 2013, overall revenue is $2.4 billion, with RPL at $0.6 million and PPeP at $1.3 million. 

DLAThis represents a CAGR (compound annual growth rate) of 15.8% on overall revenue, -3.6% on RPL and 2.65% on PPeP.  Contrast this with the overall AmLaw 50 growth of 4% on overall revenue, 1.9% on RPL and 4.1% on PPeP.

In case your head hurts from so much math, the punch line is this:  Despite enormous growth in revenues, DLA’s profit growth has lagged the market, and in real dollars the equity partners take home, on average, only marginally more than they did before this tremendous growth spurt.  For example, the PPeP for DLA has increased 17% since 2007, while the average AmLaw 50 PPeP has increased 27% over the same period.  Additionally, the RPL for DLA has decreased nearly 20% since 2007, while over the same period, the average AmLaw 50 firm RPL increased 12%.  If one objective of growth through acquisition is to improve financial performance, then growing the numerator and the denominator in roughly equal proportion isn’t particularly effective.  Note that Baker & McKenzie grew profits in the last year by an astounding 9.1% even as it “slipped” to #2 in gross revenue, suggesting that its leaders’ focus isn’t on growing top line revenue, but growing profits.  As Kent Zimmerman reports in the Bloomberg Law interview, Baker accomplished this in large part by focusing on key clients."

During my tenure as a corporate executive, my teams and I identified numerous acquisition targets and we were also approached regularly by suitors looking to sell their businesses to us.  In one role, my division was extraordinarily profitable – far more than our corporate peers, and far more than even the healthy profit margins enjoyed by large law firms.  As a result, practically any investment we made was dilutive, meaning that if we spent $1 and it didn’t immediately return the usual margin we enjoyed in our base business, our profit margin declined.  As you might imagine, our corporate parent wasn’t fond of profit dilution so the bar was pretty high for us – we couldn’t just add revenue streams, and we couldn’t just add profitable revenue streams.  We could only add profitable revenue streams that maintained our current margins.  Said another way, for us 1+1+1 must equal 6. Or 8.  So we didn’t pull the trigger on too many acquisitions.

In the corporate space growing profit through acquisitions can best be achieved by exploiting synergies.  As I’ve discussed elsewhere, law firm leaders tend to view mergers as an overall growth engine when in fact most result solely in revenue growth.  Profits don’t typically grow substantially after a merger because there are few synergies to exploit when you smash together two organizations, each with large compensation, benefits, real estate and overhead expenses.  Sure, you can eliminate a few redundant staff positions and maybe combine some technology, but these aren’t strategic synergies so much as minor operational savings.

For a law firm to generate strategic synergy, we have to turn to the other key law firm stakeholders, the clients.  As Patrick states above, Baker grew its profit margins. Could this mean it raised its rates while holding the line on expenses?  Possibly, though Zimmerman highlights the firm’s focus on key clients as a catalyst, and we have every reason to believe this is true.  The math supporting key client programs is simple and effective, particularly because it benefits both clients and partners.  Let’s drill into just two factors:  penetration and retention.

Penetration is how I refer to the impact of a law firm’s cross-selling efforts.  A client with high penetration has retained the law firm for multiple matters across a variety of practices in a variety of locations, and there are likely many lawyer-client relationships at all levels.  This reflects a positive match between the client’s needs and the law firm’s ability to understand and address these needs; perhaps it reflects a broad overlap between the firm’s expertise and the client’s business challenges; it possibly reflects a similar geographic footprint.  Without question, a client that becomes so embedded into a firm is a firm client, not an individual rainmaker’s client, and as such the firm can treat the relationship with a long-term view rather than maximizing hours on a short-term basis to satisfy a hungry rainmaker who might leave at any minute.  It’s nearly impossible to achieve high penetration without an organized client team approach, and this requires aligned incentives that go well beyond paying for origination or high billable hours.

Retention refers to the rate at which clients purchase services again and again from a law firm.  Much like penetration, a high retention rate results from deep relationships and a sense of shared purpose.  Of late, long-term relationships have suffered when partners adjust leverage to maintain high billable hours and delegate less to associates, or when billing rates are increased to make up for lower utilization elsewhere.  Clients also factor in predictability, the use of alternative fee arrangements, project management capabilities and other “service” components when creating a quality index.  Clearly, achieving the desired legal outcome is no longer enough.  Law firms that focus on retention rate adjust compensation schemes to reward behavior that provides long-term benefits to the firm.

There are other factors as well, but the key takeaway is that high penetration and high retention reduce the firm’s cost to acquire the next engagement (most firms spend a fortune pursuing new clients and relatively little delighting existing clients).  This focus also allows the firm to incorporate process improvements and project management to drive efficiencies – a must-have in a world where clients increasingly pay less for routine work.  And internally, of course, having stickier clients reduces the firm’s reliance on overpaying for lateral recruits with huge books of business to replace revenues lost from defecting rainmakers.  This is just a glimpse into the math supporting strategic synergy.  But there is much more.

I have no particular opposition to mergers and acquisitions as a growth strategy.  And I have no particular opposition to rankings.  I do, however, believe that equating revenue growth as a de facto demonstration of “success” -- particularly when that growth stems primarily from business combinations -- is a bit of a stretch.  While the combined Brady Bunch and Eight is Enough family yields sufficient children to field both a baseball team and a basketball team, this is not the same as declaring both teams to be league champions.  That distinction is yet to be earned.

Update: Here are a few additional thoughts to address a number of offline questions. I don't think most law firm growth stems from ego, or, said another way, from law firm leaders beating their chests and playing one-upmanship with their competitors. I believe most growth stems from either a financial objective or an income-smoothing objective. I've addressed the former point above -- growing revenue is not the same as growing profit and may generate mixed results -- but to the latter point, sustainability across business cycles is a perennial challenge for any business.  Income smoothing, or the desire to maintain a steady profit stream despite uncertain and variable economic conditions, drives organizations to diversify.  The goal is to have one practice group that excels during one business cycle, say M&A during a period of low borrowing rates, favorable tax treatment, and a hassle-free regulatory environment, and another practice group that excels in a counter-cyclical time, say bankruptcy or securities litigation during a period of tight credit and increased regulatory scrutiny.  When one is up, the other is down; when one is down, the other is up.  This approach compels firms to not only build or acquire practices in diverse practices, but across geographies as well, since emerging markets and established economies often operate simultaneously under different business cycles.

A regular topic of debate in business academia is whether an individual company is the right vehicle for portfolio diversification, allowing an investor to buy one security and maintain steady growth despite troubling economic conditions in one or more of the company's markets, or whether an investor is better off diversifying on his own, buying securities of different, narrowly-focused, companies in such a fashion as to maximize each company's performance at the peak of its business cycle.  In the legal marketplace, the question is whether a firm is better off focusing intensely on one or two practices that are "hot" and riding the wave and generating maximum profits until the practice dies or is commoditized, and then reinvent itself and find a new focus, or even disband, or whether the partners are better off diversifying across practices so the firm is always generating modest profits.  It's a simple risk/reward equation.  The question for law firm leaders must be "Does our practice mix and global platform provide a specific and unique benefit that compels our client base to engage our one-stop-shop services?"

Too often firm leaders stop at the feature, not the benefit, or, in other words, many believe it's self-explanatory that clients will benefit from a diverse practice footprint.  Clients, on the other hand, often lament that a global law firm has few notable synergies:  business knowledge acquired in one practice or in one office is rarely translated to help other firm lawyers get up to speed, so there's a constant learning curve; most firms have a differential service posture, which often stems from allowing the partners to practice law as they see fit rather than standardize how clients interact with the firm; and many firms present all practices as equally capable when in fact some are world-leading and some are merely mediocre, leaving the client to deduce what services are actually premium in nature.  Global clients are often quite capable of hiring multiple niche provider law firms across geographies to suit their unique needs, so a law firm seeking a global footprint had better know, and be able to clearly articulate, explicitly how its particular mix offers an advantage to the client.  Otherwise, the global law firm is really just a big collection of silo practices sharing a logo and letterhead, as well as sharing diluted earnings.

 

Timothy B. Corcoran delivers keynote presentations and conducts workshops to help lawyers, in-house counsel and legal service providers profit in a time of great change.  To inquire about his services, contact him at +1.609.557.7311 or at tim@corcoranconsultinggroup.com.

The Death of Information Asymmetry

One concept I discuss in my workshops is "information asymmetry."  It refers to the information gap facing one or both parties in a transaction. couch-potatoThink about online dating profiles and how the information presented is rarely sufficient to make an informed decision -- the "tall, 30-something, athletic type" might turn out to be a frumpy, late middle-aged couch potato!  Or how real estate ads tend to mask deficiencies -- a "fixer-upper!" Or what used car salesmen say, or don't say, to entice you to buy some perpetually disabled lemon.  The internet fundamentally changed how consumers purchase new cars, since we now have ready access to manufacturer pricing information and can comparison shop for similar models and accessory packages across multiple sources. It has also impacted airfares, with transparency creating greater competition for airlines when potential travelers can make informed choices.  Why are we surprised, then, to learn that tools and practices have emerged to aid buyers in the purchase of legal services? Corporate counsel and procurement managers have access to a broad range of tools and best practices to inform their outside counsel selection process.  Law firms accustomed to promoting brand and pedigree as a proxy for quality now face informed buyers who can precisely define what quality means to them and then measure individual law firm providers against that standard.  And not surprisingly, many lawyers have discovered that their rates, their approach to client and matter management, and yes, even the quality of their legal work product, are wanting. Ouch. To be clear, I am not stating that lawyers are discovering that they're poor lawyers - but they may be learning that their clients define quality in different ways, and lawyers must first know and secondly measure their own performance against these quality metrics.

This is still an emerging field.  While some tools have existed for years, many buyers -- in-house counsel and procurement alike -- are still finding their way.  It's as common to find a selection process geared to lower law firm rates as it is to find one engineered to identify the optimal firm for a given engagement based on non-financial matters. It's as common to find a law firm embracing a flexible approach to alternative fees and project management as it is to find one merely offering discounts as the solution to all client concerns.  So it's a learning process for all parties.

So, how can I learn more, you say?  I'm glad you asked!

Attend a webinar

I will be presenting a webinar on this topic shortly, along with veteran sourcing consultant Susan O'Brien, produced by my business partner Integrated Management Services.  We will discuss how law departments and law firms often face similar challenges, namely to demonstrate value to their stakeholders and clients.  Comparing billing rates is a starting point but may not paint the whole picture.  Successful relationships begin with both parties understanding how value is defined and then tracking and measuring the key performance indicators.  And even then the in-house counsel and outside counsel may have different interpretations of the same results, so regular communication is critical.  We'll discuss the challenges in identifying and tracking the right metrics, and we'll share real life experiences from contrasting viewpoints - law firms, law departments, and business units.

The Flip Side of Dashboard Reports: How Clients Perceive What You Measure will be held on Tuesday, 10 September, at 1 PM ET.  To register for the webinar, click here.  Note that there is a fee to attend but if you include promo code ims2013, the fee is waived.

Attend a workshop

I will also be presenting a keynote talk at the upcoming TyMetrix LegalView Forum at the Terranea Resort outside Los Angeles. In the talk I'll connect the dots between the seemingly opposing goals of client satisfaction, law firm profits and work product quality, and we'll demonstrate how alternative fees, project management and process improvement are good for law firms.  There will also be sessions on negotiation skills and the role of data in the decision process.  Then we will embark upon a collaborative exercise to demonstrate how in-house counsel, corporate procurement managers, and partners, marketers, finance and pricing managers from outside law firms can achieve mutually satisfactory outcomes in a negotiation.  This session builds upon the earlier LegalView forums held in New York, Washington, DC, and Chicago. Each of these prior sessions resulted in a white paper, which I strongly encourage you to read (click here, and select each of the prior forums to download the white papers).

Negotiation Strategies for Corporations and Law Firms will be held at Terranea Resort on Monday and Tuesday, 23-24 September. To register for the workshop, click here.

We're all in this together.  Through improved communication and collaboration we'll find that the interests of in-house counsel and outside counsel are more in alignment than might otherwise appear obvious.  Law departments embracing an outside counsel selection and management process informed by data have everything to gain by inviting their trusted law firm partners into the tent.  Law firms that are ahead of the curve gain a strategic advantage by helping their clients make better hiring decisions.  Let's get going.

 

Timothy B. Corcoran delivers keynote presentations and conducts workshops to help lawyers, in-house counsel and legal service providers profit in a time of great change.  To inquire about his services, contact him at +1.609.557.7311 or at tim@corcoranconsultinggroup.com.

Related consulting experience:

  • Advised multiple law departments on the creation and improvement of preferred panel programs 
  • Conducted collaborative workshops between in-house counsel and outside counsel on alternative fees and project management
  • Conducted collaborative workshops between in-house counsel and business clients, including "factory tours" and understanding the business
  • Advised legal software company on market appetite for features/functions and market entry tactics for information solution  
  • Multiple speaking engagements related to improving client satisfaction by embracing the "new normal" (see Speaking page for examples)

THE Conference to attend: Pricing, Practice Innovation, Project Management

LMA-P3 Join me in Chicago in October at P3 Conference hosted by the Legal Marketing Association.  Regular readers know that a consistent theme in this space is the role of established business practices in a modern law firm. While it may have been possible in the past to operate a law firm as a hobby in between billing hours, and it may have been possible to generate handsome profits without regard to the client's perceived value, and it may have been possible to ignore standard business metrics because the phone always rang, the modern law firm leader and the modern law firm must adapt.  As clients increasingly look to extract cost savings from the legal function and improve the predictability of outside counsel expenses, it's critical for law firms to change with the times:  strategic pricing, alternative fee arrangements, project management, leadership training, cost accounting, return on investment and other micro-economic lessons are necessary components in the modern leader's toolkit.  The Legal Marketing Association has combined these topics into a multi-day conference designed to provide comprehensive education and to provide networking opportunities for those whose daily duties involve these topics.

The P3 Conference will commence on 30 September 2013 and concludes on 2 October.  Registration is limited and filling fast, so don't delay in confirming your attendance.  The registration fee is exceptionally affordable given the depth of the content and the quality of the speakers.  If you're not a member of the Legal Marketing Association, join now and benefit from favorable member rates.  While most LMA members spend their days providing marketing and business development services in or to law firms, many new members are in-house counsel, law firm partners, law firm finance and pricing professionals, technology experts, consultants and providers of products and services to the legal profession.  LMA is unique in that all stakeholders are full members... no "haves" and "have nots" in this association of like-minded professionals!

For insights into the genesis of the conference, directly from the desk of the conference chair and one of the founders of the modern law firm pricing movement, visit Toby Brown's excellent article at the 3 Geeks law blog.  For full details on speakers and topics, visit the LMA P3 conference website.  Click here to register.  And be sure to stay at the fantastic Wit Hotel in Chicago, and join us for a drink at the famed rooftop bar overlooking the Loop.

I look forward to seeing you there!

 

Timothy B. Corcoran delivers keynote presentations and conducts workshops to help lawyers, in-house counsel and legal service providers profit in a time of great change.  To inquire about his services, contact him at +1.609.557.7311 or at tim@corcoranconsultinggroup.com.

The Fallacy of Merger Math

In recent months, trade publications have been filled with breathless accounts of the exciting and unprecedented number and nature of law firm mergers, each of which creates a distinct advantage over moribund competitors and, naturally, the financial outlook of each merger is rosy. Two firms with overlapping global footprints have joined forces to take advantage of the obvious synergies; two firms with not a thing in common have joined forces to exploit the obvious opportunities; two firms with fundamentally different compensation systems have joined forces without conflict by embracing a novel corporate form that eliminates the mingling of profits; two firms whose respective client bases are perennial adversaries have joined forces because the combined industry expertise of the merged firm’s lawyers will outweigh any potential client conflicts; and so on.

There is always optimism at the inception of a law firm combination, since few partners or clients would embrace a combination positioned as "a last-ditch effort to improve partner compensation when all else has failed."

If we were to analyze law firm mergers by plotting client satisfaction on one axis and partner satisfaction on the other, the resulting scatter diagram would reflect a surprising few combinations that were deemed satisfactory after the fact to all parties. This isn’t limited to law firm combinations; indeed, many corporate mergers go awry for similar reasons including poor execution, loss of key talent, loss of key clients, boardroom battles, mismatched cultures and failure to achieve financial targets. So why do law firm leaders continue to pursue mergers at such a furious pace? It’s a basic law of finance — when you have eliminated all other drivers to achieve growth but one, leaders will pursue the remaining driver with vigor, and call it a strategy. Let’s break this down a little further.

Fundamentals of Law Firm Finance

The basic drivers of traditional law firm finance are captured in the acronym R.U.L.E.S., which stands for Realization, Utilization, Leverage, Expenses and Speed (of collections). Each plays an important role in transforming the raw material of lawyer capacity (time) into profits per partner.

Realization

can refer to the relationship between hours worked and hours billed, or between hours billed and hours paid. In both cases, there is a fall-off. Not all hours utilized can be billed, and as clients have made abundantly clear in recent years, not all hours billed will be paid in full.

Utilization

describes the relationship between available hours and hours worked. A high utilization rate means that few timekeepers are idle, hopefully occupied with billable activities.

Leverage

is the ratio between partners and associates or other timekeepers. With high leverage, more work can be pushed down to lower-cost timekeepers. With low leverage, partners tend to retain and bill more work, even work that might not otherwise justify partner rates.

Expenses

are a huge factor in any law firm, and the largest category by far is personnel, notably lawyer and staff compensation. But real estate, equipment, supplies, artwork, coffee, a subsidized cafeteria and any other non-reimbursable expenses are accounted for here. This category tends to receive the most scrutiny during a downturn, although poor utilization and realization further upstream generally have a far greater impact on profits.

Speed

of collections refers to the process of billing and collecting receivables from clients, a process in which lawyers as a profession are notoriously lax. There is lag between doing work and capturing time entries; lag between capturing time and preparing pre-bills for partner review; lag between pre-bill review and customer invoicing; and lag between invoicing and receiving payment. The combined effect on law firm profitability can be enormous, albeit hidden to most.

The ‘Waterfall Effect’

These five factors inter-operate in a Waterfallsort of "waterfall effect," starting with the self-imposed revenue cap that law firms choose and, as each factor is deducted from this maximum starting point, ending with profits per partner, a simple calculation derived from dividing remaining profits by the number of partners. What’s that, you say? A self-imposed revenue cap? Few partners, even those tasked with managing their enterprises, seem to understand the nuances and limitations of the hourly billing-based financial structure. And this gap in knowledge has led to an increase in merger-as-strategy at the same time it has limited the growth of alternative fee arrangements, in the misguided impression that any such non-hourly structures are by nature dilutive to earnings.

Maximum Revenue

Law firm leaders can calculate the maximum revenue at any time by multiplying the number of timekeepers by their individual hourly rates and the number of available hours. Period. Clients tend to question invoices reflecting lawyers billing more than 16 hours in a day, let alone 24 hours in one day. Clients have for several years now pushed back strenuously on increases in billable hour rates. So what’s left to increase revenue? Increase the number of available hours to bill, which, said another way, is add more timekeepers. In past years when demand was high, adding another timekeeper was synonymous with adding 2,000 (or more!) billable hours. Now the emphasis is on laterals with portable books of business. In other words, adding potential billable hours isn’t enough, we need to add actual revenue-producing hours, and the easiest path to doing so is not to induce clients to hire us more frequently, but to transfer existing billable hours from another firm to our own.

A key challenge with this approach is that mergers tend to be a revenue solution to a problem that most law firm leaders, and partners, would characterize as an issue of declining profits. Imagine Firm A, which is loathe to merge and grow outside its comfort zone. Instead, it focuses on the other financial drivers in order to boost profits. Contrast this with Firm B, which combines a large-scale cross-border merger with numerous fill-in lateral acquisitions that increase headcount and revenue.

Firm A improves its profits per partner by 12% while maintaining the same practice and geographical footprint, culture and values. Firm B doubles in size, creating a cacophony of competing cultures, practices, tools, philosophies and, its leaders realize too late, almost no economies of scale beyond a few redundant staff roles. After all, each timekeeper and staff person requires compensation, a desk, a computer, coffee, et al. Indeed, all the combination has done is increase the size of both the numerator and denominator in the profits-per-partner calculation. What remains are similar, perhaps even lower, profits per partner despite the larger revenue streams because of the larger expenses and higher number of partners sharing in the proceeds.

Improving profits without resorting to the faux ami of a merger can be accomplished by tackling each of the financial drivers. Here are three tried and true techniques that disciplined law firms employ:

1. Identify and isolate sources of realization "leakage."

Most firms allow partners to write down invoices before sending to clients, often because a matter "feels" overbilled. Firms employing legal project management have a clearer understanding of the value of certain tasks and prohibit write-downs when tasks fall within budget guidelines. Similarly, many lawyers fail to capture all hours worked, under the notion of protecting clients from inefficiency, and so the hours captured and eventually billed don’t reflect the actual time spent. However, it’s important to capture all hours and then apply a disciplined review process to eliminate inefficiencies. If an associate spent 10 hours on a task budgeted for 5 hours, it’s as important to capture the 10 hours as it is to avoid overbilling the client. Through proper accounting, the firm can better identify training needs and tweak inaccurate budget assumptions.

2. Link collections to lawyer compensation.

Many firms apply severe punishments to associates who fail to promptly capture time entries, but far fewer have programs in place to police partners’ collection efforts, though they are really two sides of the same coin. Corporations short on cash sell their accounts receivables at a discount to "factoring" companies that then aggressively pursue collections. What makes this practice profitable is the immutable law that with the passage of time the expected percentage of receivables collected declines steeply, so factoring companies that pursue speedy collections can be hugely successful. By contrast, law firms that wait until the end of a quarter or end of a fiscal year to collect outstanding invoices write down a substantial portion of fees in order to accelerate payment.

Clients (or their AP departments) know this and will happily sit on an invoice until it "earns" a 25% or even higher discount. In some firms, the dilutive impact of delayed collections is substantially higher than the higher-profile expenses that cost-reduction committees tend to target, such as staff ratios, travel expenses, etc. Some firms won’t allow draws for partners with receivables over a certain age. Others limit partner discretion in negotiating discounts, or factor steeper discounts into compensation formulas.

3. Monitor leverage for hoarding.

This is sensitive, if only because "hoarding" hours is as much a question of judgment as of analysis. But there are certain tasks that are undoubtedly not economic to be conducted by partners, when a lower-cost associate is available to do so, and vice versa. The lower realization on these tasks is a clear signal that the clients have corrected, after the fact, a misplaced assignment. Again, the firms employing legal project management have a more refined sense of the market value of specific tasks and can more closely monitor assignments. Low leverage tends to lead to higher profits in the short run, because clients are ostensibly paying higher rates. However, analysis tends to reflect the longer-term dilutive impact from price-sensitive clients who fail to return, a result that increases the cost of sales for the next engagement.

The rush to law firm mergers strikes many lawyers and journalists as a tactic that needs explaining in strategic terms, but, in fact, in most cases it’s simply the most expedient way to boost top line revenues, which law firm leaders hope will translate to increased profits. But law firm leaders relying on insightful analysis of their own microeconomics will better understand that magnifying inefficiencies and lack of fiscal discipline won’t boost profits as quickly and effectively as instituting more rigor in the law firm’s business practices.

Partners aren’t typically trained in finance, yet we expect them to make battlefield decisions every day that impact profits. A little guidance and a few carrots and sticks applied in the appropriate areas can deliver both profits and peace of mind to lawyers who prefer to avoid growth for the sake of growth.

A version of this article was originally published in my Leadership in the Law column for Marketing the Law Firm, an ALM publication.

Timothy B. Corcoran delivers keynote presentations and conducts workshops to help lawyers, in-house counsel and legal service providers profit in a time of great change.  To inquire about his services, click here or contact him at +1.609.557.7311 or at tim@corcoranconsultinggroup.com.

Adapting to the New Normal: Fleeing Pain and Pursuing Happiness

Mean Beating Himself Up A common scenario confronts my law firm clients, prompting them to call me:

"We are increasingly required to adopt alternative fee arrangements for clients who prefer low cost over quality, and we struggle with whether or not to lower our rates and take a loss or just walk away from non-profitable business and focus on clients who value us.  We need help on a case by case basis deciding the right way forward."

Law firm leaders who embrace the assumptions contained in this scenario, or who are leading lawyers sharing these assumptions, are constantly looking for methods to reduce the pain associated with this new normal. Just as professional athletes need to play through chronic pain as the season wears on, many lawyers seek techniques to help them valiantly soldier through the many new obstacles.

I disagree with a number of the assumptions contained in this scenario, but it's no wonder that lawyers who operate under these assumptions struggle to adapt.  So let's tackle this head on:  the changes taking place in the legal profession are good for lawyers and for law firms, so long as we're willing to let go of a few long-standing and outdated assumptions.

Clients always care about quality. But they define quality differently than you do.  In business, financial predictability is critical.  The legal function, whether managed by a chief legal officer, a general counsel or a vice president of finance, is now subject to the same demand for certainty as the rest of the business.  Law firms that embrace predictability and all that this means (including proactively managing expectations when circumstances change), are considered to be higher quality and valued more as trusted advisors than those law firms that distinguish themselves solely on the quality of the work product.  Few matters require the best legal team in the world; every matter requires some measure of predictability.

Revenue is not the same as profit.  Billing hours generates top line revenue.  It's the starting point for all the calculations that lead to firm profits.  But it's not the same.  If I can lower my cost of production and delivery, and lower my organizational overhead, I can generate a higher profit even when revenues are flat or declining.  A matter that bills 250 hours at $450 per hour  generates $112,500 in revenue, which at a 24% margin nets $27,000 in profit.  A matter that bills at a flat rate of $75,000 and generates a 35% return nets a profit of $26,250.  How many matters can you have win if you offer to do the work for $75,000 rather than $112,500?  Or more realistically, how many matters can you win if you offer to do the work for $75,000 rather than refuse to quote any estimate, because "legal matters are inherently unpredictable?"

Alternative Fee Arrangements can be profitable.  Lawyers raised on a billable hour revenue model tend to believe this is the only way, or at least the ideal way, to generate revenues. But as we've seen, there are other ways to generate profits.  The secret to unlocking the value of alternative fee arrangements is this:  only those with experience have enough of a learning curve to find efficiencies in the delivery of a legal service.  The firm down the street that merely lowers rates to win work won't win if the prospective client, or the procurement officer, isn't first convinced of their subject matter expertise.  Knowing your practice gets you in the game.  Offering predictability and efficiency based on that knowledge wins the work and generates profits.  This fundamental truth is the driver of profitability in nearly every other line of business.

Discounts don't provide predictability.  This is a mistake too many clients make.  Because it's hard to create legal budgets, and sometimes even harder to manage to a legal budget, it's easier for a client to just demand a discount or for a law firm to just offer a discount and then operate on an hourly-fee basis.  After all, that discount conveys to the powers-that-be that we've negotiated in good faith and saved money, doesn't it?  But no CFO is fooled by this.  A matter that takes 200 hours at $425 per hour is obviously lower than that same matter billed for 200 hours at $450 per hour... but it's still more than the $75,000 flat fee the experienced firm down the street is offering.  Merely discounting rates without also addressing the cost of delivering legal services will dilute profits every single time.  If you have a process to vet discounts but don't have a corresponding process to address service delivery, you are pouring profits down the drain.

Relationships still matter, but it's important to focus on the right relationships.  We can walk away from clients demanding discounts or alternative fee arrangements.  But to what end?  Assuming buyers are increasingly armed with better information about the value of legal services, then who is our preferred target market -- GCs and CFOs who are so singularly unskilled in their roles that they won't seek to find or measure value?  Clients who are so loyal to us that we can overcharge them again and again?  It's more important to establish and nurture relationships with those clients and prospective clients whose business challenges closely match our capabilities, and whose industry or even geographic footprint closely match our own, allowing us to serve their needs efficiently.  Some buyers seek value (they will pay market rates for legal services from established providers) whereas others merely demand irrational discounts from everyone.  It's critical to determine the tipping point in your practices so you know which relationships to pursue, and which to discard.

Profit is a more informative driver of compensation than revenue alone.  Many firms have a compensation system which rewards fee origination.  The lockstep firms pay increasing amounts for tenure, regardless of contribution.  Both are dumb models, or at least incomplete models.  A key challenge with favoring fee origination is that such models ignore the cost of delivery.  A partner who generates $1.5 million in fees but consumes resources and overhead equivalent to $1.2 million nets $300,000 or a 20% profit margin.  A partner who generates $1 million in fees but consumes resources and overhead equivalent to $600,000 nets $400,000 or a 40% margin.  In many firms, the first partner would be more handsomely rewarded than the second.  It's far more nuanced than this, but directionally you can see the conflict.  It's a similar challenge with a lock step firm -- if you want innovation and efficiency in order to drive greater profits, then reward those who convert experience into efficiency rather than merely reward experience.

While the initial outreach from some of my clients may be a plea for help to avoid the pain of adapting to the new normal, we often find that a good strategy generates plenty of positive rewards for partners and leaders alike.  Instead of pushing partners into painful change that they don't want, we provide a roadmap to pursue a more pleasurable outcome and the partners come along willingly.  In your own firm, do you find yourself lamenting the loss of the old ways moreso than you look forward to tomorrow?  Perhaps you've heard of the man who visited his doctor and cried, "Doc, it hurts when I do this."  The wise doctor simply said, "Stop doing that."  Isn't it time your firm pursued pleasure over pain?

 

Timothy B. Corcoran delivers keynote presentations and conducts workshops to help lawyers, in-house counsel and legal service providers profit in a time of great change.  To inquire about his services, click here or contact him at +1.609.557.7311 or at tim@corcoranconsultinggroup.com.